IMPORTANT: Passport Applications for Minors must be signed in front of a Consular Officer at the Embassy. To visit the Embassy, one must make an appointment. The American Citizen Services Unit requests that you schedule one appointment for each person that needs a service. If this is not possible, please contact the American Citizens Services Unit by e-mail. The e-mail address is CopenhagenACS@state.gov.
All minors must appear in person.
In general, the American Citizen Services Unit encourages both parents to come to the Embassy and sign the passport application in front of a Consular Officer unless one parent has full legal custody. If one parent has full legal custody, the parent must bring the original court order. If both parents are not able to attend, a Statement of Consent DS-3053, can be signed and notarized but no more than 90 days in advance of the interview.
Steps to follow:
1. Fill out and print form DS-11
2. Social Security Number Requirement
For a minor child that does not have Social Security Number, a parent must submit a statement, signed and dated that includes the phrase, “I (name of parent), parent/guardian of (name of child applying) declare under penalty of perjury under the laws of the United States of America that the following is true and correct: My child has never been issued a Social Security number by the Social Security Administration.”
This statement will work only once. Upon receipt of your new passport we recommend that you apply for a Social Security Number. The application begins by contacting the Federal Benefits Unit at the U.S. Embassy in Oslo, Norway
3. Proof of Citizenship
Present your child’s most recently issued U.S. passport.
4.Proof of relation between person(s) signing and applicant
As you will be signing on behalf of your minor child, you must show that you are the parent(s) or legal guardian. Documents demonstrating a child’s relationship to parents or guardians, include:
U.S. or foreign birth certificate with parents’ names; or
Consular Report of Birth Abroad (Form FS-240), listing parents’ names; or
Adoption Decree with adopting parents’ names; or
Court order establishing custody or guardianship.
5. Proof of your identity
Parent’s valid U.S. or foreign passport(s), or other government issued photo identity document(s).
6. One 2"x2" (5 x 5 cm.) U.S. format color passport photo of your child
Bring a photocopy of the following:
- Your child’s passport’s biographical information page, and
- Your passport(s) and/or identity document(s), and
- Your child’s U.S. birth certificate or Consular Report of Birth Abroad, and
- any other document as applicable to the application.
- If applying for more than one child, make sure to bring the above for each individual application. Every application must have a full set of photocopies of its supporting documents.
8. Both parents must consent to the issuance of a passport to a minor child
In most cases, both parents will appear to sign the passport application form in the presence of a Consular Officer. In the event one parent cannot appear, a Notarized Statement of Consent (click to download FORM DS-3053) prepared by the non-appearing parent must be submitted with the passport application. A Danish notary service is acceptable.
One-parent signatures are acceptable when submitting the following primary evidence of sole authority:
- The Child’s certified U.S. or foreign birth certificate listing only the applying parent; or
- Consular Report of Birth Abroad (Form FS-240) listing only the applying parent; or
- Court order granting sole custody to applying parent (unless child’s travel is restricted by order); or
- Adoption decree (if applying parents is sole adoptive parent); or
- Court order specifically permitting applying parent’s or guardian’s travel with the child; or
- Judicial declaration of incompetence of non-applying parent; or
- Death certificate of non-applying parent.
9. Passport Application Fee
You can pay the appropriate passport services application fee in DKr, in U.S. dollars, or by credit card. Note that we can only process credit card payments if the card holder is available to sign the payment authorization slip.
10. Set up your appointment
11. Picking up / Mailing your new U.S. Passport
Picking up in person option:
No appointment necessary – Pick up time: 8:15 a.m., Monday through Thursday, except holidays:
Our holiday schedule can be found at: https://dk.usembassy.gov/holiday-calendar/
You will received an email informing you the documents are ready for pickup. Please bring a copy of this e-mail, photo Id and your previous passport if you did not turn it in when you applied for the passport. No appointment is necessary.
If you would like us to mail the documents to you, you need to provide a C5 sized self-addressed stamped envelope with 96 DKr postage, or 132 DKK stamps for Sweden/Greenland or Faroe Islands.
Minor passport renewal, under age 16, both parents*** and child must appear.
- Your child’s most recently issued passport & both parents’ passports
- Your child’s U.S. birth certificate, or Consular Report of Birth Abroad
- A 5×5 Cm/2”x2” recent (less than 6 months old) color passport photo, look straight into the camera, no glasses, white background
- Form DS-11, pages 1 and 2, printed and duly filled out.
- Printed photocopies of all your most recent passports biographic pages and all supporting documents as applicable, e.g. birth records, adoption records, etc.
- The fee, to be paid in dollars, the DKr equivalent, or by credit card in your name.
- ***If one parent is not coming in that parent should prepare an original notarized statement of consent, preferably by using form DS-3053.
- C5 sized self-addressed and stamped envelope with 99 DKr in postage, or 132 DK KR if you live in Sweden.
New passports can also be collected at the Embassy, Mon through Thursday at 8:15 a.m., except of U.S. and/or Danish holidays. You will receive an automatic email when your passport is ready to be picked up.