Notarial Services

Please note: The Department of State assumes no responsibility or liability for the professional ability or reputation of, or the quality of services provided by, the entities or individuals whose names appear on the following lists. Inclusion on this list is in no way an endorsement by the Department or the U.S. government. Names are listed alphabetically, and the order in which they appear has no other significance. The information on the list is provided directly by the local service providers; the Department is not in a position to vouch for such information.

Hours of operation

Notarial services are available by appointment only, every weekday except Friday. The American Citizen Services Unit is closed to the public on American and Danish public holidays.

Please book an appointment here.

Procedure

You must come in person to the Embassy and:

  • Bring valid government-issued photo ID. A passport is best.
  • Bring your documents to be notarized. You must understand your documents as we are not allowed to explain the contents to you and/or provide legal advice.
  • You must have filled-in the document with the appropriate names, places and dates. However, Do Not sign your document – you will sign at the American Citizen Services Unit in front of the notary.
  • If your document requires witnesses in addition to the notary, you must supply these witnesses. Our staff cannot serve as witnesses.
  • You must have all pages of a document with you. Ensure that documents are organized and clearly marked as to which parts require notarization, and which documents should be attached to each other.

You must pay the appropriate fee.

Fees

Notarials/Certified Copies: US$ 50.00/Dkr. 350,00

Authentications: US$ 50.00/Dkr. 350,00 for each signature/seal

The fees can be paid in cash, credit card or Danish kroner checks.  Checks should be made out to “U.S. Embassy

Bank checks are accepted in Danish kroner only payable to “U.S. Embassy”.

If you have any questions, please call the Embassy in our phone hours at 33 41 71 00.

Types of Notarial

Power of Attorney

A power of attorney allows you to empower someone to act in your place.  Blank Power of Attorney forms can be downloaded, or you may use one supplied to you by your attorney, bank or company.  Please fill out the form before you come to our office, but DO NOT sign it in advance.

Affidavit
An affidavit is a sworn statement, made by you.  Using a blank form, write out the statement you wish to make, but DO NOT sign it.  We cannot advise you on the specific language needed in your Affidavit, please consult a lawyer or other legal advisor for that type of assistance before coming to us to notarize the document.

Sworn Statement
An administration of oath is used on documents that require a sworn affidavit.

Acknowledgement of Execution

An Acknowledgement of Execution is used for legal agreements, business documents, etc.  It is also used when more than two signatures are required, but not all of the parties who must sign the document are present.  We can only acknowledge [notarize] the signatures of those present to sign the document in front of us and verify that they have signed the document.

Signature Guarantees

Unfortunately, consular officers are not authorized to provide a signature guarantee/medallion guarantee service.  A Medallion Signature Guarantee is not a notary service, but a special procedure related to securities, which can only be performed by an authorized representative of a financial institution participating in a medallion program approved by the Securities and Exchange Commission (SEC).

The U.S. Securities and Exchange Commission may be contacted at www.sec.gov.

Apostille
The Apostille is a validation stamp ensuring that a particular document is recognized in certain foreign countries (countries that signed The Hague Convention of 5 October 1961 Abolishing the Requirement of Legalization for Foreign Public Documents).

Apostilles (certifications) will not require any further legalization by the American Embassy in order to be recognized in the United States or Denmark.

The Embassy is not authorized to provide apostilles or assist in obtaining them.

If you have a document which needs an apostille, you should contact the relevant authority in the State where your document was issued.

In Denmark Apostilles are provided by the Danish Ministry of Foreign Affairs

Udenrigsministeriets Legalisering
Asiatisk Plads 2
1448 København K
Telephone: 33 92 12 33, Fax: 33 92 01 38
E-mail: legalisering@um.dk

Please note that where both countries have signed The Hague Convention, the Apostille procedure has to be followed.

Notarizations at a Danish Notary

In Denmark, Notaries Public are deputy judges at the civil courts. The Ministry of Justice in Copenhagen may certify the signature of any appointed Notary Public. Further information on Danish notarial services may be obtained from:

Royal Danish Ministry of Justice
Slotsholmsgade 10, 1216 Copenhagen K.
Telephone: 3393 3340; Fax: 3393 3510.