Birth

How to apply for a CRBA and first U.S. passport for your child

To determine if your child is a U.S. citizen, a parent must execute an application for a “Consular Report of Birth Abroad” (CRBA) before a consular officer. You can find detailed information about acquisition of U.S. citizenship by a child born abroad, including physical presence requirements by visiting the Department of State’s webpage Birth of U.S. Citizens Abroad and webpage on Acquisition of U.S. Citizenship at Birth by a Child Born Abroad.

How do I Apply for a Consular Report of Birth Abroad and Passport?

You are required to appear with your child in person at the U.S. Embassy to submit the application and supporting documents.  You may only apply for a Consular Report of Birth Abroad for children under the age of 18.  Applicants aged 18 and over should schedule a passport appointment.

Please read the instructions carefully below on how to apply for a Consular Report of Birth Abroad and what documents to bring to your appointment.

Please make sure that you carefully review the application process and the application form to ensure that it is completed correctly. Please review this example of a properly completed CRBA application form (PDF 145KB). Please also review this narrative explaining the personal information entered in the example.

For additional information and guidance on the CRBA procedure, including detailed guidance on filling out the application form, please watch the CRBA informational video to the right.

Please click here to book an appointment at the U.S. Embassy in Copenhagen

  • DS-2029 Application for Consular Report of Birth Abroad (CRBA): Click here to complete and print form DS-2029. Do NOT sign the form until you are asked to during your child’s appointment.
  • DS-11 Application for a passport: Click here to complete Form DS-11 online. After you have answered the questions, Form DS-11 will generate as a PDF file. You must print the form. It cannot be submitted electronically. At “Mailing Address’ list your Danish address, even if it is only temporary.  Do NOT sign the form until you are asked to sign during your child’s appointment.

IMPORTANT:  According to U.S. law, U.S. citizens must enter the United States on a U.S. passport.  Dual citizens may not enter the United States on the passport of their other nationality. 

Visit https://travel.state.gov/content/travel/en/passports/how-apply/photos.html to find out about U.S. passport photograph requirements, including instructions, image size, tips for photographing children, and examples.

Documents should be originals or certified copies provided by the certificate issuing authority. Your original documents will be returned to you during the appointment.  Please bring photocopies of all original documents as requested in the below checklist.

Please note that documents that are in a language other than English must be accompanied by an informal translation (i.e. you may write the English translation yourself directly on the photocopy of your Danish birth certificate).

  • The child’s birth certificate: Danish/Swedish birth certificates stamped and signed by your local parish or municipality and two (2) photocopies.  A printout from e-boks is not sufficient. The original birth certificate must have a stamp and signature from your parish or municipality office.
  • Proof of the parent(s) U.S. citizenship. Original, valid U.S. passport and three (3) photocopies of the biographical data page (the page with the photograph).  If the parent was naturalized as a U.S. citizen, please also bring the Certificate of Naturalization and three (3) photocopies.
  • If one of the parents is not a U.S. citizen: their valid passport or other government issued photo ID plus two (2) photocopies.
  • If the child’s parents are married: the original civil/legal marriage certificate and one (1) photocopy.
  • If the child’s parents are not married, an original acknowledgment of paternity ”faderskabsattest” and one (1) photocopy.
  • If either parent has ever been married in the past: the original divorce decree or death certificate for all previous marriages and one (1) photocopy.
  • Optional: a pre-paid self-addressed envelope for your child’s documents to be mailed to you once CRBA and passport processing is complete. Alternatively, you can pick-up the CRBA and passport once they have been produced in the U.S. and mailed to the Embassy in Copenhagen. You will get a notice of this by email when the documents have arrived.
  • Additional documentation may be requested depending on the circumstances of the case. You will be advised during your appointment if additional evidence is required.

U.S. citizen parent(s) must bring documentary evidence of their physical presence in the United States prior to the birth of the child and how they obtained U.S. citizenship prior to the birth of the child.  Please carefully review U.S. citizenship transmission requirements on the Department of State’s website to see what evidence you may need to provide and over what period of time.

Some examples of documentary evidence which may be considered to demonstrate the U.S. citizen parent’s physical presence can include but are not limited to:

  • Wage and tax statements (W-2)
  • Academic transcripts
  • Employment records
  • Rental receipts
  • Records of honorable U.S. military service, employment with U.S. Government or certain intergovernmental international organizations; or as a dependent, unmarried child and member of the household of a parent in such service or employment (except where indicated).
  • Passport stamps may be considered a part of the evidence submitted, but should not be the sole documentary evidence. Drivers’ licenses do not constitute evidence of physical presence.
  • If you have other children who have been issued with a Consular Report of Birth Abroad, this may be considered as supplemental evidence.

Please bring as much documentation as you have and a consular officer will determine if more evidence is required.

To apply for a passport for a minor child that does not have a Social Security Number, the U.S. citizen parent must submit a statement, signed and dated that includes the phrase, “I (name of parent), parent/guardian of (name of child applying) declare under penalty of perjury under the laws of the United States of America that the following is true and correct: My child has never been issued a Social Security number by the Social Security Administration.”

The Embassy will provide you with certified copies of the child’s new passport, Consular Report of Birth Abroad, and U.S. citizen parent’s passport to support your application for a social security number for the child.  The application process then begins by contacting the Federal Benefits Unit at the U.S. Embassy in Oslo, Norway.

  • The Consular Report of Birth Abroad fee is U.S.$100.
  • The passport fee is USD $135 for an applicant under the age of 16. If the applicant is 16 years old or older the fee is USD $165.

You will pay application fees at your appointment using DKK, USD or by credit card.  Note that we can only process credit card payments if the card holder is available to sign the payment authorization slip.

Both parents/guardians must authorize the issuance of the child’s passport.  The best way to do that is for all parents/guardians to appear in person at the appointment.

If one parent is unable to attend, they must provide a notarized Statement of Consent DS-3053, notarized no more than 90 days in advance of the interview. A Danish notary service is acceptable.

For information on what evidence is required if only one parent/guardian is applying for the passport, please visit the Parental Consent Section on the Passport Page.

If your child was born in Sweden and you are applying for a Consular Report of Birth Abroad in Copenhagen, please note the following:

  • You should follow the instructions listed on U.S. Embassy Sweden’s website.
  • If you would like us to mail the documents to you, bring an A4 (±23 x 33 cm) sized envelope addressed to you with a recommended mail postage label (postnord.dk).  Retain your tracking number. Alternatively, you may add 132 DKK stamps for Sweden.
  • Please be aware that applying out of the country where your child was born may cause significant processing delays for your application.

Please click here to book an appointment at the U.S. Embassy in Copenhagen

When scheduling the appointment:

  • Choose ‘Report the birth abroad of a child of a U.S. citizen and/or apply for the child’s first passport.’
  • Book the appointment in the child’s name.
  • Print the appointment confirmation.  It is important you print or note down your password and the appointment date and time. You will not receive an automated appointment confirmation at the time of booking.  You will receive a reminder message prior to your appointment.

The U.S. Embassy in Copenhagen reserves the right to cancel your appointment if you do not have the required documents with you or to put your case in pending status until you bring the required documents.

Each applicant requiring a service must have a separate appointment.  Remember to schedule the appointment in the name of your child.  Your child must accompany you to the appointment.

If you have other children who need to renew their passports and you would like to do it at the same time as your CRBA appointment, please add a comment in your appointment so we are prepared to assist your family.  Visit our passport page to be prepared with the required forms for the passport applications.

If there are no appointments available when you first check the booking system, please keep checking. New appointments are regularly added, including appointments made available from daily cancellations.  Appointments can only be booked through the online calendar, not by email or telephone.

If you have urgent travel or an emergency and are unable to book an appointment, e-mail   CopenhagenACS@state.gov to request an emergency appointment and include:

  • The full name of each applicant, and the passport or citizenship service they require.
  • The date, time, and point of departure of the overseas travel

All items on this checklist are described in greater detail in Steps 1-9 above.

Completed DS-2029 form (Do NOT sign until your appointment)

Completed DS-11 form (Do NOT sign until your appointment)

U.S. sized passport photo of child (5x5cm)

Child’s original birth certificate and 2 photocopies

Proof of parent(s) U.S. citizenship and 3 photocopies

Valid, government-issued photo ID for non-U.S. Citizen parent and 2 photocopies

Original marriage certificate and 1 photocopy

Original divorce decree or death certificate for all previous marriages and 1 photocopy

Evidence of physical presence

Signed Social Security Statement

Means of payment for application fees (credit card or USD/DKK cash)

Appropriate documentation if one parent cannot attend the appointment

Pre-paid self-addressed envelope if you want your new citizenship documents mailed back to you

The U.S. Embassy in Copenhagen reserves the right to cancel your appointment if you do not have the required documents with you or to put your case in pending status until you bring the required documents.